EBHQ presents VIC 2020

“100 Years of Progress”, commemorating the hundredth anniversary of the 19th Amendment

August 22 - 23, 2020 

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Rules and Regulations

CONTRACT FOR SPACE: Full payment for the vendor rental space for the Show is due with the your application.

REFUND POLICY: Prior to 05/01/2020, a full refund will be issued when a request for refund is submitted in writing to the Vendor Chair. After 04/30/2020 and until 06/30/2020, a refund of 50% will be issued. There will be no refunds after 07/01/2020.

BARE BONES PACKAGE: Vendors may rent 10’D x 10’W or 10’D X 20’W or 10’D x 30’W booth spaces enclosed in 8’ black drapes. Each booth package will include:

    • Pipe and drape
    • One (1) trash can 
    • One (1) 7” X 44” Exhibitor ID Sign
    •  5 amps/500 watts Electrical Service

Vendors will reserve all additional equipment and electrical services through ROSSI EXPOSITIONS rossiexpo.com and pay additional charge(s) directly to them. WiFi is spotty in the venue, but you may purchase strong access from Craneway at the site.

There are a limited number of end cap (corner aisle) spaces available. These will be rented at an additional fee as specified on page one (1) of this document.

SHIPPING AND HANDLING: You will receive information on shipping and drayage in the information packet sent to you with your acceptance confirmation.

VENDOR INSTALLATION DATES:  Load-in dates are Thursday, August 20, 2020, 2 pm-5 pm or Friday, August 21, 2020, 8:30 am – 12:30 pm.  Set-up dates are Friday, August 21, 2020, 8:30 am – 5 pm.   Minor set-up adjustments may be made August 21, 2020, 8:30 am – 10 am.  Additional details will be sent in the set-up packet.


Saturday, August 22, 2020, 10:00 am - 5:00 pm

Sunday, August 23, 2020, 10:00 am - 4:00 pm

DISMANTLING/LOAD OUT:  Sunday, August 23, 2020, 4:00 pm - 7:00 pm

PROTECTION OF PREMISES PROPERTY: Nothing shall be pasted, tacked, nailed or otherwise attached to columns, walls, floors, or other parts of the building or furniture. Vendors may not attach anything to the drape in their booths. Vendors violating this regulation are expressly bound, at their expense, to repair any such damage they may cause. In addition, no rice, confetti, birdseed, or other similar material is permitted at the facility.  Pyrotechnics are not permitted.

BADGES:  Each vendor space will be allotted badges for each staff member ONLY. Badges must be worn at all times during show hours and during load-in, set-up, and load-out. All badges are free of charge. Admission to the vendor area will be by badge only, and this rule will be strictly enforced.

INDEMNIFICATION:  Except with respect to the gross negligence or willful misconduct of East Bay Heritage Quilters (EBHQ), the OE Parties (as defined below), and/or Ford Point, LLC, Vendor shall indemnify, defend and hold harmless EBHQ, the OE Parties and Ford Point, LLC and their respective officers, directors, shareholders, partners, members, managers, affiliates, subsidiaries, employees, tenants, concessionaires, successors, attorneys and agents (collectively, the “OE Parties”) from and against all loss, cost (including without limitation attorneys' fees and disbursements), claims, demands, damages, expenses and liabilities (including statutory liability and liability under worker's compensation laws), (collectively “Losses”), in connection with claims for damages as a result of injury or death of any person or loss of or damage to any property sustained by any of the OE Entities (as defined below) and/or all other persons arising in connection with Vendor’s use or occupancy of the Premises, including the Ford Parking Lot and other public access areas, or activities conducted therein by Host (EBHQ), its officers, employees, agents, invitees, partners, customers, contractors, and subcontractors.

INSURANCE:  We recommend that each vendor carry their own liability, theft, damage, and worker’s compensation insurance. Please check with your insurance company if you have questions about your coverage. 

By submitting your application you agree to all above terms and conditions.


EBHQ 2019-2020 Board

EBHQ is a 501(c)3 non-profit organization

East Bay Heritage Quilters (EBHQ)

PO Box 6223

Albany, CA  94706

All images and text are © copyright East Bay Heritage Quilters Guild or by individual Guild members or speakers.

 Reproduction of any kind is expressly prohibited without written consent. 

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